Registration

For information about Registrations please contact:

OIC

Housing & Registrations
OIC s.r.l.
Viale G. Matteotti, 7 - 50121 Florence, Italy
Tel. +39 055 50.35.370
Fax + 39 055 57.02.27
registrationepos2019@oic.it

Pre-registration will be accepted until March 16th, 2019. After this date only on-site registrations will be possible.

Please note that this is the official 38th EPOS 2019 Congress website for the registrations / housing and that no other websites, companies or agencies are authorised to sell the registrations/ hotel booking in any way or to contact you directly.

Online registration for Israeli delegates
In order to comply with Israeli VAT rules, Isreali participants shall register through this link

Registration fees

Advance registrations are preferred in order to facilitate planning of the scientific sessions and social events of the conference. On site registration is strongly discouraged.

  EARLY
By January 31st, 2019
LATE
From February 1st to March 15th, 2019
ON SITE
From March 16th, 2019 and on site
EPOS MEMBER* € 350,00 € 400,00 € 450,00
NON EPOS MEMBER € 550,00 € 600,00 € 650,00
ALLIED HEALTH PROFESSIONAL** € 275,00 € 300,00 € 325,00
RESIDENTS/FELLOWS/TRAINEES*** € 200,00 € 225,00 € 250,00
PRE MEETING COURSE**** € 50,00 € 75,00 € 100,00
ACCOMPANYING PERSON € 50,00 € 50,00 € 80,00
SOCIAL DINNER ON
FRIDAY APRIL5th
€ 70,00

* If up to date with the membership fee for the year 2018/2019 at time of registration

** Application for Allied Health Professional fee should be certified by a certificate stating the applicant’s status at the time of registration, to be up-loaded (pdf and jpg format is required) during the registration process

*** Application for the residents/fellows/trainees fee should be certified by a letter from the head of the department stating the applicant’s status at the time of registration, to be up-loaded (pdf and jpg format is required) during the registration process

****The Registration to the Pre-meeting course on April 3rd includes only the participation in the course.

The payment of the registration fee is compulsory to participate in the Congress both as auditor or as an oral or poster presenter.

The Registration Fee for Delegates includes:

  • Conference material
  • Admission to all sessions
  • Admission to the exhibition area
  • Coffee, tea, refreshments and lunches during breaks throughout the Conference
  • Opening Ceremony at the Congress Venue on April 3rd
  • Tel Aviv Municipality Welcome on April 4th

The Registration Fee for Accompanying Persons includes:

  • Opening Ceremony at the Congress Venue on April 3rd
  • Tel Aviv Municipality Welcome on April 4th
  • 1 tour among the ones published on this link
Note: The accompanying person fee does not include admission to the scientific sessions, the exhibition area or any meals during the Meeting.

VISA Information

For Visa application please click here

CONGRESS KIT COLLECTION TO BE COLLECTED ONLY BY A COMPANY OR AGENCY REPRESENTATIVE

In order to simplify the registration procedures of their guests, companies/agencies can collect their delegates’ congress kits before the official beginning of the Congress.
An official request must be sent to OIC Housing & Registrations Department, 3-4 weeks before the beginning of the event to define and agree a pick up time.
The service is available by appointment only, and provided the registration lists are complete with the compulsory data required. No material will be given in case of incomplete or missing data.
Otherwise, the material can be picked up by each single delegate. The congress material of each participant will be available at the pre-registration desk during the Secreteriat’s regular opening hours, as indicated in the Scientific Program.

Terms of payment

Registrations and services can be confirmed only after receipt of full prepayment. All payments (registrations, course and dinner) can be processed through:

Credit cards The following credit cards are accepted: American Express, VISA, MasterCard
  • Off-line registrations and requests of pro-forma invoices sent by fax or mail are subject to an additional € 19,00 administration charge
  • Any modification on VAT number or billing address, requested after the issuing of the invoice incurs a € 30,00 administration charge.
  • Name changes incur a handling fee of € 39,00 per registration.

Cancellations and reimbursement

For any change or cancellation a written notification must be sent to OIC Housing & Registration - Fax +39 055 57 02 27, E-mail: registrationepos2019@oic.it

  • For cancellations received by February 1st, 2019: a penalty charge of 30% will be applied.
  • For cancellations received from February 2nd to March 16 th, 2019: a penalty charge of 70% will be applied.
  • No refund will be processed for cancellations received after March 16th, 2019.

Should a delegate not attend the congress, for whatever reasons, no further claims for reimbursement can be made. All delegates are urged to take personal travel insurance.