Accommodation

All requests of accommodation must be addressed to:

Housing bureau:
OIC Travel srl – Società Unipersonale
Viale G. Matteotti, 7
50121 Florence, Italy
VAT ID. 06687480480
Tel. +39 055 5035370
Fax +39 055 570227
registrationepos2019@oic.it

Please note that this is the official 38th EPOS 2019 Congress website for the registrations / housing and that no other websites, companies or agencies are authorised to sell the registrations/ hotel booking in any way or to contact you directly.

Book your room for
Israeli delegates

In order to comply with Israeli VAT rules, Israeli participants shall reserve their room through this link

 
Hotel rooms can be reserved at negotiated rates through the intermediary of the official congress Housing Bureau OIC Travel - Società Unipersonale.

Attendees are recommended to reserve hotel accommodation as soon as possible in order to have the best choice of available hotels.

The indicated room/night rates and availabilities are only applicable for reservations received by 6 March 2019 at the latest; after this date all efforts will be made to satisfy the requests upon availability. Hotel bookings will be confirmed on a "first come – first served basis".

In order to avoid any disappointment early bookings are recommended (phone reservations are not accepted).

Hotel Category DOUBLE ROOM
FOR SINGLE USE
DOUBLE ROOM DISTANCE FROM
CONGRESS VENUE
Hilton TLV Vista $ 520 $ 540 Venue
Executive $ 450 $ 470 Venue
Deluxe $ 360 $ 380 Venue
Crowne Plaza Tel Aviv Beach Standard B/B $ 289 $ 306 650m
Shalom & Relax Hotel Standard B/B $ 272 $ 308 400m
Melody Hotel Standard B/B $ 258 $ 278 400m
Tal Hotel Standard B/B $ 236 $ 251 900m
Leonardo Beach Standard B/B $ 205 $ 229 650m
Prima TLV Standard B/B $ 205 $ 215 2,8 km
Prima City Center Standard B/B $ 200 $ 210 1 km
Renaissance Standard B/B $ 280 $ 305 700 m
The indicated rates are in US Dollars, per room per night. Breakfast and service included

(According to the Israeli law, guests who stay at the Hotel and who are foreign resident tourists staying in Israel under a tourist visa of the B/2; B/3; B/4 type are entitled to an exemption from V.A.T. Guests who do not produce a valid tourist visa as aforesaid will be charged V.A.T. as prescribed by law)

TERMS OF PAYMENT

Hotel reservations cannot be processed without payment. You may pay by credit card or bank transfer (see details below). For individual reservations we strongly encourage on-line registrations (credit card payments only).

Credit cards
The following credit cards are accepted: American Express, VISA, MasterCard
Bank transfer
  • Account Name: OIC Travel srl - Società Unipersonale
  • Bank name: Cassa di Risparmio di Firenze, Ag. 1
  • Bank Address: Viale Matteotti 20r, 50132 Florence, Italy
  • IBAN: IT10S0616002801100000007066
  • BIC/SWIFT code: CRFiiT3F
Credits
Bank transfers must not involve charges for the recipient
Important information
Please indicate your name and surname and EPOS2019 as reference on your payment so that we can identify you for confirmation

CANCELLATIONS AND REFUND

Any change or cancellation in connection with hotel accommodation must be sent in writing by e-mail: registrationepos2019@oic.it

HOTEL RESERVATION

Hotels will not accept any changes or cancellations directly.

Attrition policy for cancellations valid for individual bookings (1 room only):

  • Up to and including 28 February 2019: one night accommodation will be withheld as cancellation charge
  • From 1 March: no refund will be made for cancellations, changes and reduction of stay duration.
  • No-shows and early departures: 100% of the foreseen total amount will be withheld as penalty charge.

Attrition policy for cancellations valid for group booking (from 2 rooms or more):

  • Up to and including 30 January 2019: 15% of the confirmed rooms can be released with no penalty charge. For each room/night cancelled in excess, a penalty of 100% of the value cancelled in excess will be applied.
  • From 31 January to 28 February 2019 inclusive:10% of the confirmed rooms can be released with no penalty charge. For each room/night cancelled in excess, a penalty of100% of the value cancelled in excess will be applied.
  • From 1 March: no refund will be made for cancellations, changes and reduction of stay duration.
  • No-shows and early departures:100% of the foreseen total amount will be withheld as penalty charge.

Should a delegate not attend the congress, for whatever reasons, no further claims for reimbursement can be made.
All delegates are urged to take personal travel insurance.